AIIonic Kft. ("AIIonic," "we," "our," or "us") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit our website at aiionic.co, contact us, or otherwise interact with our services.
This policy complies with the General Data Protection Regulation (GDPR) (EU) 2016/679, the Hungarian Act CXII of 2011 on the Right of Informational Self-Determination and on Freedom of Information, and all applicable data protection laws.
1. Data Controller Information
The data controller responsible for processing your personal data is:
- Company: AIIonic Kft.
- Address: Budapest 1027, Budapest, Hungary
- Email: contact@aiionic.co
- Phone: +1 742 600 7133
For all data protection related inquiries, please contact our Data Protection Officer at: privacy@aiionic.co
2. What Personal Data We Collect
2.1 Data You Provide Directly
When you interact with our website or contact us, we may collect:
- Contact information: full name, email address, phone number, company name, job title
- Communication content: messages, inquiries, and any documents you send to us
- Professional information: industry, company size, nature of inquiry (partnership, investment, employment)
- Preferences: communication preferences, newsletter subscription status
2.2 Data Collected Automatically
When you visit our website, we may automatically collect:
- Technical data: IP address (anonymized), browser type and version, operating system, device type
- Usage data: pages visited, time spent on pages, referral source, click patterns
- Cookie data: session identifiers and preferences stored via cookies (see our Cookie Policy)
- Log data: server access logs, error logs for security and maintenance purposes
2.3 Data from Third Parties
We may receive personal data from:
- Business networking platforms when you contact us through them
- Referrals from existing partners or contacts
- Public professional directories relevant to our business operations
3. How We Use Your Personal Data
3.1 Legal Bases for Processing (GDPR Article 6)
We process your personal data only where we have a valid legal basis. The legal bases we rely on are:
- Contract performance (Art. 6(1)(b)): To fulfill obligations under any contract or agreement between you and AIIonic
- Legitimate interests (Art. 6(1)(f)): To operate and improve our business, communicate with prospects and partners, ensure security
- Consent (Art. 6(1)(a)): Where you have given clear, specific consent, such as subscribing to communications or accepting optional cookies
- Legal obligation (Art. 6(1)(c)): To comply with applicable laws, regulations, and legal processes
3.2 Specific Purposes
We use your personal data for the following purposes:
- Responding to your inquiries and providing requested information
- Managing and developing business relationships with partners, investors, and customers
- Processing job applications and recruitment activities
- Sending relevant communications about our technology and company developments (where consented)
- Maintaining the security and integrity of our systems and website
- Complying with legal and regulatory requirements
- Improving our website functionality and user experience through analytics
- Preventing fraud, abuse, and unauthorized access to our systems
4. Information Sharing and Disclosure
4.1 Service Providers
We share personal data with trusted third-party service providers who assist us in operating our business. These providers process data strictly on our instructions and are bound by data processing agreements. Categories include:
- Cloud hosting and infrastructure providers (EU-based or with adequate safeguards)
- Email and communication service providers
- Analytics and website performance tools (with anonymization where possible)
- Customer relationship management (CRM) platforms
- Legal, accounting, and professional services firms
4.2 Business Transfers
In the event of a merger, acquisition, financing, or sale of company assets, personal data may be transferred as part of that transaction. We will notify you via email or prominent notice on our website before your data is transferred and becomes subject to a different privacy policy.
4.3 Legal Requirements
We may disclose your personal data when required by law, court order, or government authority, or when we believe disclosure is necessary to:
- Comply with a legal obligation or process
- Protect the rights, property, or safety of AIIonic, our users, or the public
- Detect, prevent, or address fraud, security, or technical issues
4.4 No Sale of Personal Data
We do not sell, rent, or trade your personal data to any third parties for their own marketing purposes.
5. International Data Transfers
AIIonic is based in Hungary (EU). When we transfer personal data outside the European Economic Area (EEA), we ensure adequate safeguards are in place, including:
- Transfers to countries with an adequacy decision from the European Commission
- Use of Standard Contractual Clauses (SCCs) approved by the European Commission
- Binding Corporate Rules where applicable
You may request information about specific transfer mechanisms by contacting us at privacy@aiionic.co.
6. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Our standard retention periods are:
- Contact inquiries: 3 years from last contact, unless a business relationship continues
- Business partner and customer data: For the duration of the relationship plus 7 years for accounting/legal purposes
- Website analytics data: 26 months (anonymized after 14 months)
- Cookie consent records: 3 years
- Job applications (unsuccessful): 12 months unless you consent to a longer retention period
- Financial and contractual records: 8 years as required by Hungarian law
7. Your Data Protection Rights (GDPR)
As a data subject under GDPR, you have the following rights:
7.1 Right of Access (Article 15)
You have the right to request a copy of the personal data we hold about you, along with information about how we process it, including the purposes of processing, categories of data, recipients, and retention periods.
7.2 Right to Rectification (Article 16)
You have the right to request correction of inaccurate personal data. You also have the right to complete any incomplete personal data we hold about you.
7.3 Right to Erasure — "Right to be Forgotten" (Article 17)
You have the right to request deletion of your personal data in certain circumstances, including when: the data is no longer necessary for the original purpose; you withdraw consent (where consent is the legal basis); you object to processing and there are no overriding legitimate grounds; the data has been unlawfully processed.
7.4 Right to Restriction of Processing (Article 18)
You have the right to request that we restrict processing of your personal data while a dispute about accuracy or legitimacy of processing is resolved.
7.5 Right to Data Portability (Article 20)
Where processing is based on consent or contract, and carried out by automated means, you have the right to receive your personal data in a structured, machine-readable format, and to transmit that data to another controller.
7.6 Right to Object (Article 21)
You have the right to object to processing of your personal data based on legitimate interests or for direct marketing purposes. We will cease processing unless we can demonstrate compelling legitimate grounds that override your interests, rights, and freedoms.
7.7 Rights Related to Automated Decision-Making (Article 22)
AIIonic does not use fully automated decision-making that produces legal or similarly significant effects on individuals.
7.8 Right to Withdraw Consent
Where processing is based on your consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing before withdrawal.
8. How to Exercise Your Rights
To exercise any of your rights, please contact us:
- Email: privacy@aiionic.co
- Post: AIIonic Kft., Budapest 1027, Budapest, Hungary
We will respond to your request within 30 days of receipt (extendable to 90 days for complex requests). We may require identity verification before fulfilling your request. This service is provided free of charge, unless requests are manifestly unfounded or excessive.
9. Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction. These measures include:
- Encryption of data in transit (TLS/HTTPS) and at rest (AES-256)
- Access controls limiting data access to authorized personnel only
- Regular security assessments and penetration testing
- Employee training on data protection and security practices
- Incident response procedures with notification capability within 72 hours of breach discovery
- Data minimization practices — collecting only what is strictly necessary
In the event of a personal data breach that poses a risk to your rights and freedoms, we will notify the relevant supervisory authority within 72 hours and inform affected individuals without undue delay.
10. Cookies and Tracking Technologies
We use cookies and similar tracking technologies on our website. For full information about the types of cookies we use, their purposes, and how to manage them, please see our Cookie Policy.
11. Children's Privacy
Our services are not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data about a child, please contact us immediately at privacy@aiionic.co so we can delete it promptly.
12. Third-Party Links
Our website may contain links to third-party websites. This Privacy Policy applies only to our website. We are not responsible for the privacy practices of third-party sites and encourage you to review their privacy policies before providing any personal information.
13. Legal Basis Summary
The table below summarizes the primary legal bases for our data processing activities:
| Processing Activity | Legal Basis | Retention |
|---|---|---|
| Responding to contact form inquiries | Legitimate interests (Art. 6(1)(f)) | 3 years |
| Managing business relationships | Contract / Legitimate interests | Duration + 7 years |
| Marketing communications | Consent (Art. 6(1)(a)) | Until withdrawn |
| Website analytics | Legitimate interests (anonymized) | 26 months |
| Legal compliance | Legal obligation (Art. 6(1)(c)) | As required by law |
| Security and fraud prevention | Legitimate interests | 90 days (logs) |
14. Supervisory Authority
You have the right to lodge a complaint with the competent data protection supervisory authority. In Hungary, this is the:
- Nemzeti Adatvédelmi és Információszabadság Hatóság (NAIH)
- Address: 1055 Budapest, Falk Miksa utca 9-11., Hungary
- Phone: +36 (1) 391-1400
- Website: naih.hu
- Email: ugyfelszolgalat@naih.hu
You may also lodge a complaint with the supervisory authority in your country of residence, place of work, or where the alleged infringement occurred.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:
- Update the "Last Updated" date at the top of this policy
- Notify you by email if we hold your contact information
- Post a prominent notice on our website for 30 days
We encourage you to review this policy periodically. Continued use of our website after changes take effect constitutes acceptance of the updated policy.
16. Contact Us
For all data protection and privacy inquiries:
- Data Protection Officer: privacy@aiionic.co
- General Contact: contact@aiionic.co
- Phone: +1 742 600 7133
- Post: AIIonic Kft., Budapest 1027, Budapest, Hungary
We are committed to resolving any privacy concerns promptly and transparently.